Club Rules & Policies - - AFC DRONFIELD

1. Name

The Club shall be called AFC Dronfield (teams playing between the ages of U15 and U18 inclusive shall play as Sheffield FC)

2. Objects

The objects of the Club shall be to arrange association football matches and social activities for its members.

3. Status of rules

These rules (the club rules) form a binding agreement between each member of the club.

4. Rules and Regulations

(i) The Club shall have the status of an Affiliated Member Club of The Football Association by virtue of its affiliation to/membership of The Football Association. The Rules and Regulations of the Football Association Limited and parent County Association and any League or Competition to which the Club is affiliated for the time being, shall be deemed to be incorporated into the Club rules.

(ii) No alteration to the Club rules shall be effective without prior written prior approval of the parent association.

(iii) The Club will also abide by the Football Associations Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy.

5. Club Membership

(i) The members of the Club from time to time shall be those persons listed in the register of membership (the membership register shall be maintained by the club secretary).

(ii) Any person wishing to be a member must apply on the Membership Application Form and deliver it to the Club. Election to membership shall be at the sole discretion of the Club Committee. Membership shall become effective upon an applicants name being entered in the membership register.

(iii) In the event of a member’s resignation or expulsion, his or her name shall be removed from the membership register

(iv) The Football Association and Parent County Association shall be given access to the Membership Register on demand.

6. Annual Membership Fee

(i) An annual fee, payable by each member shall be determined from time to time by The Club Committee and advised to each member. Any fee shall be payable on a successful application for membership and annually by each member. Fees shall not be repayable.

(ii) The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objects of the Club.

7. Resignation & Expulsion

(i) A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of their resignation. A member who’s annual membership fee or further subscription is more than 2 months in arrears, shall have deemed to have resigned

(ii) The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of he Club for them to remain a member. There shall be no appeals procedure.

(iii) A member who resigns or is expelled shall not be entitled to claim any, or a share of the Club Property.

8. Club Committee

(i) The Club Committee shall consist of the following Club Officers:
Chairperson, Vice Chairperson, Secretary, Treasurer, plus Manager or Assistant Manager of each year group (either one or both may attend meetings but only one vote will count towards motions)

(ii) Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next Annual General Meeting, unless otherwise resolved at a Special General Meeting. One person may not hold more than two positions of Club Officer at any time. The Club committee shall be responsible for the management of all of the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee Meeting. The Chairperson of the Club Committee Meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the elected Chairperson, or in their absence the Vice Chairperson or Secretary. The quorum for the transaction of business of the Club Committee shall be five

(iii) Decisions of the Club Committee at Club Committee Meetings shall be entered into the Minute Book of The Club to be maintained by the Club Secretary.

(iv)Any member of the Club Committee may call a meeting of the Club Committee by giving not less than 7 days notice to all members of the Club Committee. The Club Committee shall attempt to hold one meeting each month, usually on the 2^nd Wednesday in the month and shall hold not less than four meetings a year.

(v) An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee Members.

(vi) Save as provided for in the Rules and Regulations of The Football Association and The County Association, to which the club is affiliated, The Club Committee shall have the power to decide all questions and disputes arising in respect of any issues concerning the Club Rules.

9. Annual & Special General Meetings
(1) An Annual General Meeting (AGM) shall be held in each year to:

(i)        Receive a report of the activities of the Club over the previous year
(ii)       Receive a report of the Clubs finances over the previous year
(iii)      Elect the members of the Club Committee
(iv)      Consider any other business

(2) Nominations for election of the members as Club Officers shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary, not less than 7 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 7 days before the meeting. Nominations for positions of Club Officers will be accepted on the night of the AGM, only if no nominations have been received in accordance with rule 9 (2)

(3) A Special General Meeting (SGM) may be called at any time by the Committee and shall be called within 21 days of the receipt, by the Club Secretary, of a requisition, in writing, signed by not less than five members stating the purposes for which the Meeting is required and the resolutions proposed. Business at a SGM may be any business transacted at an AGM.

(4) The Secretary shall send to each member at their last known address, written notice of the date of a General Meeting, together with the resolutions to be proposed at least 14 days before the Meeting

(5) The quorum for a general meeting shall be 7

(6) The Chairperson, or in their absence a member selected by the Club Committee, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the Chairperson of the Meeting shall have a casting vote

(7) The Club Secretary, or in their absence a member of the Club Committee, shall enter Minutes of the General Meetings in the Minute Book of the Club

10. Club Teams
At the first meeting, following each AGM, the Club Committee shall confirm the appointment of a Club Member to be responsible for each of the Club’s Football Teams. The appointed Managers (or Assistants) shall be responsible for running the affairs of the team.

The Club Members appointed to run each team shall present to The Committee, at its last meeting before the AGM, a written report on the activities of the team

11. Club Finances
(i) A bank account shall be opened and maintained in the name of the Club (the Club Account). Designated Account signatories shall be the Club Chairperson, the Club Secretary or the Club Treasurer, or any combination of these. No sum shall be drawn from the Club Account, except by cheque signed by sufficient of signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.

(ii) The income and assets of the Club (the Club Property) shall be applied only in furtherance of the objects of the Club.

(iii) The Club Committee shall have the power to authorise the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club.

(iv) The Club shall prepare an annual financial statement in such form as shall be published by The Football Association from time to time.

(v) The Club Property, other than the Club Account, shall be vested in not less than two and no more than four custodians, one of whom shall be the Treasurer. (The Custodians) who shall deal with the Club Property, as directed by decisions of the Club Committee and entry in the Minute Book shall be conclusive evidence of such a decision.

(vi) The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation, unless removed by a resolution passed at a General Meeting.

(vii) On their removal or resignation a Custodian shall execute a Conveyance in such form as is published by The Football Association, from time to time, to a newly elected custodian or the existing custodians as directed by the Club Committee. On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians. If there is only one surviving Custodian, a Special General Meeting shall be convened as soon as possible to appoint another Custodian.

(viii) The Custodians shall be entitled to an indemnity, out of the Club Property, for all expenses and other liabilities reasonably incurred by them in carrying out their duties.

12. Dissolution

(i) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.

(ii) The dissolution shall take effect from the date of the resolution and the members of The Club Committee shall be responsible for the winding up of assets and liabilities of the Club

(iii) Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to the parent Association who shall determine how assets shall be used for the benefit of the game. Alternatively such assets may be disposed of in such a manner as the members of the Club, with the consent of the parent Association shall determine.